Privacy Policy

1. Who We Are

QuizNight.uk is operated by QuizNight Ltd ("we", "us", "our"). We are the data controller for personal data collected through this Platform. For any privacy-related questions, contact us at privacy@quiznight.uk.

2. What Data We Collect

We collect the following categories of personal data:

• Account data: email address and password (hashed) when you register.
• Profile data: name, biography, phone number, and website if you create a quiz runner or venue profile.
• Usage data: pages visited, search queries, and interactions with the Platform, collected via server logs and analytics.
• Communications: messages sent between users via the Platform's messaging feature.
• Technical data: IP address, browser type, and device information.

3. How We Use Your Data

We use your personal data to:

• Provide and operate the Platform and its features.
• Authenticate your account and maintain security.
• Enable communication between users (e.g. venue owners and quiz runners).
• Send transactional emails (e.g. account confirmation, password reset).
• Analyse usage to improve the Platform.
• Comply with legal obligations.

4. Legal Basis for Processing

We process your personal data on the following legal bases under UK GDPR:

• Contract: processing necessary to provide the service you have signed up for.
• Legitimate interests: improving the Platform, preventing fraud, and ensuring security.
• Legal obligation: complying with applicable laws and regulations.
• Consent: for optional communications such as newsletters (where applicable).

5. Data Sharing

We do not sell your personal data. We may share data with trusted third-party service providers who assist us in operating the Platform (such as cloud hosting, error monitoring, and authentication services), all of whom are contractually obligated to protect your data. We may also disclose data where required by law.

6. Data Retention

We retain your personal data for as long as your account is active, or as long as necessary to fulfil the purposes described in this Policy. If you delete your account, we will delete or anonymise your personal data within 30 days, except where we are required to retain it by law.

7. Your Rights

Under UK GDPR, you have the right to:

• Access the personal data we hold about you.
• Rectification of inaccurate or incomplete data.
• Erasure ("right to be forgotten") in certain circumstances.
• Restriction of processing in certain circumstances.
• Data portability — receive your data in a structured, machine-readable format.
• Object to processing based on legitimate interests.
• Withdraw consent at any time where processing is based on consent.

To exercise any of these rights, contact us at privacy@quiznight.uk. We will respond within one calendar month.

8. Cookies

We use cookies and similar technologies to operate the Platform. For full details, please see our Cookie Policy.

9. Complaints

If you have concerns about how we handle your personal data, you have the right to lodge a complaint with the UK Information Commissioner's Office (ICO) at ico.org.uk.

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of significant changes by email or by posting a notice on the Platform. The "last updated" date at the top of this page will always reflect the most recent version.